If you’ve ever planned an event, you’re aware of how much effort is required in finding the right location and setting up the technology. And of course, making it memorable for your guests. But what a lot of us don’t realize: events can generate massive amounts of waste and use up an impressive amount of energy.

It’s time to make a change. Many are becoming aware that an event doesn’t have to have a massive environmental impact. Promoting events that are sustainable, whether you’re organizing a small offsite group or a massive hybrid conference is not only the best thing to do but also the smart thing.

Why should you go green for your event?

This figure might be a surprise. A three-day gathering that is attended by 500 people can generate 2,835 kilograms of waste and consume more than 300,000 kWh of electricity. This isn’t just a huge number it’s a big opportunity to do better.

The people who attend today are focused on sustainability. They want their favourite brands to be seen as environmentally friendly. You’re not only making a difference for the planet as well as showing your viewers that your values go beyond the stage and screen.

Cutting the Clutter: Simple Waste Management Wins

Let’s begin with the waste. Even the most insignificant event can result in a great deal of clutter. There are single-use plastics, as well as leftover food. Additionally, there could be printed brochures which aren’t read by anyone. But with a little intention the sustainable management of waste is more simple than you imagine.

Here are a few small adjustments which can make a major impact:

1. Choose compostable or recyclable alternatives for plastic cups and other utensils.

2. Instead of printed event program Use apps or QR codes instead.

3. Donate leftovers: If you’re working with caterers, you can arrange to donate surplus food items to local charitable organizations.

4. Install recycling stations: Facilitate the ability of visitors to dispose of their waste responsibly.

It’s not the perfection that counts more than advancement. The reduction or elimination of waste is a positive step.

Management of Energy Like A Pro (Without Being One)

There is no need to be an engineer to make wise energy choices. Being aware of the amount of energy events consume is the first step towards changes. And when we talk about energy management event strategies, it doesn’t mean sacrificing comfort or tech it means being mindful of how you use them.

Here are a few simple strategies to decrease your energy use:

1. Select places that have been rated as sustainable or using renewable energy sources.

2. Make use of energy efficient equipment and LED lighting to illuminate displays and audiovisual.

3. Host hybrid elements or virtual elements to cut back on the need for travel and venue.

4. Simple is best: most elegant designs tend to use less power.

The goal is to create an experience that’s just as powerful but uses less resources.

The GreenUP Checklist: Your Secret Weapon

If you’re unsure of what to do next Tools such as the GreenUP Checklist can make life much easier. The GreenUP Checklist breaks down the steps for sustainable events into simple and achievable steps, whether it’s cooperating with suppliers to create sustainable materials or encouraging participants to use public transportation.

The Sustainable Development Goals of the United Nations are the basis for this checklist. So you’ll know that the event is tied to something much larger.

You are able to make a difference

In the end, promoting green events doesn’t require being perfectly, it’s about making a conscious effort. No matter if you only take one step or 10 steps, you’re helping to shift the event industry toward something better.

Your event will be remembered for the speakers, the interaction and the fact that it didn’t seem obsolete or unnecessary. Show your audience how caring about the environment is an important part of the overall event by leading with purpose.